i am... i am... still stuck at the date....

Naughty Ferret, ah!
Go centralise and embolden : Minutes of Meeting of <Insert
Dept / Committee> on <Date>.
Then, list :
Venue:
Participants:
Agenda: (of which I think "Matters Arising" (ie matters arising
from the previous meeting / matters outstanding) should be the
first item.
And then expand on every single point listed under Agenda.
Easy-peasy! Go!! *cracks whip!