With Regards to Food there are 2 choices,
One is to do Catering, and the other one is to prepare
ourselves.
If we are to do Catering, looking at the fact that there are
only 4 active organisers, we can focus more on other things like
planning of games and coordination work and at the same time a
certain level of quality of the food can be provided. But of course
the cost involved would be reasonably higher for the same quantity
of food we can provide. We can make it Halal but I have checked and
it seems like Halal Caterers charged a higher price compared to
non-halal ones. And of course naturally, we have to cut down on the
prizes and other stuff to sacrifice for the increase in cost.
If we are to prepare the food ourselves, we most probably can
save about 25% on the cost of food but the
organisers will be rather occupied on the first and 2nd day to be
bothered with anything else. And of course since we are preparing
the food it would be impossible for the food to be Halal. I'm not
sure if our standard is comparable to those catered ones, this you
guy can only know after the chalet. 
On top of this, is another operational
concern and that is the problem of cooked food. You guys will most
probably want some fried beehoon and curry. This is where it is
going to be a headache preparing all this at the chalet. To cooked
such food efficiently, I will need to bring/buy oil, soy sauce,
curry powder, coconut milk, blah blah blah... and thus would be
making a big hassle out of a few things.
This is a budgeting question,
If all the TBC goes, we currently have a budget of $700 to work with, the
chalet itself will cost about $200 excluding the charges for
the air-con which would be billed seperately upon checkout. To be
safe I will allocate $50 to miscellanous
expenses(Air-Con, utensiles, BBQ equipment, and maybe some bread
and butter for supper and breakfast.)
If we are to prepare the food ourself we should be able to work
with a relatively large amount of food within the range of
$300 for
20 persons.
But if we cater, we will need about $400 to just have enough food for
all 20 person
to be happy. We will be allocating whatever that is left after the
purchase of food to the prizes and other logistical concerns.
So looking at this scenario, we either have to sacrifice
quantity for quality, and at the same time have better prizes and
stuff, or to have better food abeit at a lower quantity and have
less prizes.
But then again, there is a solution to this but that would
sacrifice some food to be non-halal and that would be partial
catering. We will outsource the more troublesome food items out to
caterers and then prepare the simpler ones ourself. This would
allow for more flexibilty but would also mean that we will need to
pick up the food ourselves from the caterers and of course some
food being non-halal since it is prepared by ourselves. Doing this
should mean that we are able to at least provide some decent
prizes.
What do you guys think?
